Features
Student Management
Learn how tutors manage their student roster with invitations, activity tracking, and parent-child linking.
Student Management
Tutor Connecxion gives tutors powerful tools to build and manage their student roster.
Overview
The student management system allows tutors to:
- Invite new students via email
- Track student activity and engagement
- Archive inactive students to keep the roster clean
- View student details including progress and session history
Inviting Students
Email Invitations
The easiest way to add students:
- Navigate to Students from the sidebar
- Click Invite Student
- Enter the student's email address
- Add a personal message (optional)
- Click Send Invitation
What Happens Next
When you send an invitation:
- Student receives an email with a sign-up link
- They create their Tutor Connecxion account
- They're automatically added to your student list
- You can now schedule sessions and assign tasks
Students can also be invited by parents. When a parent adds a child, the child receives a similar invitation email.
Invitation Status
Track the status of your invitations:
| Status | Meaning |
|---|---|
| Pending | Invitation sent, awaiting response |
| Accepted | Student created account and joined |
| Expired | Invitation link expired (after 7 days) |
You can resend expired invitations from the Students page.
Student List
Your student list shows all active students with key information:
| Column | Description |
|---|---|
| Name | Student's display name |
| Contact email address | |
| Status | Active or inactive |
| Last Active | When they last logged in |
| Outstanding Tasks | Number of incomplete tasks |
Filtering & Sorting
- Search — Find students by name or email
- Filter by status — Show all, active only, or archived
- Sort — By name, last active, or outstanding tasks
Student Activity
Activity Tracking
Tutor Connecxion tracks student engagement:
- Last login — When they last accessed the platform
- Sessions attended — Count and history of sessions
- Tasks completed — Completion rate and scores
- Messages sent — Communication activity
Identifying Inactive Students
Students who haven't logged in for 14+ days are highlighted. Consider reaching out to check in!
Student Details
Click on any student to view their full profile:
Profile Tab
- Name, email, and contact information
- Account creation date
- Parent linked (if applicable)
Activity Tab
- Recent logins and actions
- Session attendance history
- Task completion timeline
Progress Tab
- Score trends over time
- Completed vs. outstanding tasks
- Session frequency
Archiving Students
When a student is no longer actively tutoring with you:
- Click on the student's name
- Click Archive Student
- Confirm the action
What Archiving Does
- Removes the student from your active list
- Preserves all historical data (sessions, tasks, scores)
- Student can be restored later if needed
- Student's account remains active with other tutors
Restoring Archived Students
- Filter your student list to show Archived
- Find the student
- Click Restore
- Student returns to your active roster
Parent-Child Linking
Students can be linked to parent accounts:
How Linking Works
- Parents create their account and add children
- Children receive an invitation to create their student account
- Linked parents can view the child's progress, tasks, and sessions
Viewing Parent Information
From a student's profile, you can see:
- Whether they have a linked parent
- Parent's name and email (for communication)
Why It Matters
Parent visibility helps with:
- Progress updates — Parents stay informed
- Session approvals — Some parents approve sessions
- Billing — Payments are handled through parent accounts
Communication
Contacting Students
From the Students page:
- Click on a student
- Click Send Message
- You're taken to the Messages screen with that student selected
Bulk Communication
For announcements to multiple students, use the Bulk Message feature (coming soon).