Inviting Students
Inviting Students
Building your student roster is key to growing your tutoring business. Here's how to invite and onboard students.
Sending Invitations
Via Email
- Navigate to Students from the sidebar
- Click Invite Student
- Enter the student's email address
- Write a personal message (optional but recommended)
- Click Send Invitation
What the Student Receives
Your invitee gets an email containing:
- Your name and a brief intro
- Your personal message (if you added one)
- A link to create their Tutor Connecxion account
- Instructions for getting started
Writing Good Invitation Messages
Example Messages
For a new student:
"Hi! I'm looking forward to helping you with your maths studies. Click the link below to create your account and we can schedule our first session!"
For an existing student (new to platform):
"Hey, I'm moving my tutoring to Tutor Connecxion for better scheduling and resources. Please create your account so we can continue our sessions!"
For a referral:
"Your friend Name recommended you reach out. I'd love to help with your studies. Create an account and we can chat about your goals!"
Tracking Invitations
Invitation Status
Monitor your invitations from the Students page:
| Status | Meaning |
|---|---|
| Pending | Sent, waiting for student to accept |
| Accepted | Student created account and joined |
| Expired | Link expired (after 7 days) |
Resending Invitations
If an invitation expires or wasn't received:
- Find the pending invitation
- Click Resend
- A fresh invitation email is sent
Student Onboarding Flow
What Happens After They Accept
- Student clicks the link in their email
- They create their password and complete their profile
- They automatically appear in your student roster
- You can now schedule sessions and assign tasks
Their First Steps
New students following your invitation will:
- See your name and subjects on the platform
- Review the student getting started guide
- Be ready for you to schedule their first session
Best Practices
Growing Your Roster
- Ask satisfied students for referrals
- Mention Tutor Connecxion to prospective students
- Keep your profile compelling and updated
- Respond promptly to inquiries
Managing Communication
- Follow up personally if invitations go unanswered
- Check spam folders might be catching emails
- Offer to walk through signup if they're stuck
Student Details
After They Join
Once a student joins, you can view:
- Profile — Name, email, parent info
- Activity — Last login, engagement metrics
- Tasks — All assigned tasks and scores
- Sessions — Complete session history
Maintaining Relationships
- Communicate regularly between sessions
- Celebrate their wins and progress
- Be responsive to messages
- Remember personal details and interests
Handling Issues
Student Never Accepts
If an invitation goes unanswered:
- Send a reminder message via another channel
- Resend the invitation
- Verify the email was correct
- They may not be interested—move on
Student Needs Help Signing Up
If they're stuck:
- Offer to video call and walk through it
- Verify they're clicking the right link
- Check if they already have an account
- Contact support if technical issues persist