Tutor Guides
Creating Sessions
Learn how to schedule tutoring sessions, set topics, and manage your teaching calendar.
Creating Sessions
Sessions are the core of your tutoring business. Here's how to schedule them effectively.
Creating a New Session
From the Calendar
- Navigate to Calendar
- Click on an available time slot
- Select Create Session
- Fill in session details (see below)
- Click Create
From the Sessions Page
- Navigate to Sessions
- Click Create Session button
- Fill in session details
- Click Create
Session Details
Required Fields
| Field | Description |
|---|---|
| Student | Select from your student roster |
| Date | When the session will occur |
| Time | Start time (must be within your availability) |
| Duration | Length of session (30 min, 1 hour, etc.) |
Optional Fields
| Field | Description |
|---|---|
| Topic | What you'll cover (visible to student) |
| Notes | Private notes for yourself |
| Recurring | Set up a repeating schedule |
Session Types
One-Time Sessions
Standard single sessions:
- Best for: assessments, special topics, catch-up
- Scheduling: Pick any available date/time
- Flexibility: Can be rescheduled individually
Recurring Sessions
Regular scheduled sessions:
- Create a session as normal
- Check Make Recurring
- Select frequency (Weekly, Bi-weekly)
- Set end date or number of occurrences
- Create
Recurring sessions are created as individual bookings that can be modified independently.
Writing Good Topics
Topics help students prepare and know what to expect.
Good Topic Examples
- ✅ "Quadratic equations - solving and graphing"
- ✅ "Essay structure review for history paper"
- ✅ "Exam prep: Chapters 5-7"
Poor Topic Examples
- ❌ "Math" (too vague)
- ❌ "" (empty)
Tip: Specific topics lead to better session outcomes because both you and the student arrive prepared.
After Creating
What Happens Next
- Confirmation — Session appears on both calendars
- Notifications — Student (and linked parent) receives email
- Reminder — Automatic reminders before the session
- Start — "Start Session" button appears at session time
Starting a Session
When It's Time
- Find the session on your dashboard or calendar
- Click Start Session
- Allow camera/microphone access
- Wait for the student to join
- Begin teaching!
If the Student Doesn't Join
Wait 5-10 minutes before taking action:
- Check Messages for communication
- Send a quick "Are you joining?" message
- If no response, consider ending and messaging to reschedule
Rescheduling Sessions
How to Reschedule
- Click on the session
- Click Reschedule
- Select a new date/time
- Confirm the change
- Student is notified automatically
Best Practices
- Reschedule as early as possible
- Send a personal message explaining why
- Offer alternative times
- Apologize for any inconvenience
Cancelling Sessions
When to Cancel
Consider cancellation for:
- Personal emergencies
- Illness
- Student no-show (after waiting)
- Scheduling conflicts
How to Cancel
- Click on the session
- Click Cancel Session
- Select a reason (optional)
- Confirm
- Student and parent are notified
Policy reminder: Try to cancel at least 24 hours in advance. Last-minute cancellations impact your reliability.
Session Preparation
Before Each Session
Quick prep checklist:
- Review student's recent tasks and scores
- Prepare materials/examples
- Test audio/video if it's been a while
- Have the topic plan ready
After the Session
Follow-Up Actions
- Assign tasks — Create homework for practice
- Make notes — Record what you covered and what's next
- Schedule next — Book the follow-up session
- Bill automatically — Invoice is generated for completed session